How to Create a Digital Waste Season Ticket
A digital season ticket (annual WTN) covers multiple identical non-hazardous waste transfers over up to 12 months — one document, three signatures, zero paperwork. This guide walks you through Parts A to E, e-signatures, and PDF generation in WasteBolt.
Legal Background
Waste season tickets are provided for under the Environmental Protection Act 1990 (Section 34) and the Controlled Waste (Duty of Care) Regulations 1991. They allow a single document to cover multiple scheduled transfers of the same non-hazardous waste between the same parties, removing the burden of producing a new transfer note for every collection.
The legal name is an annual transfer note, though it need not run for a full year — any period up to 12 months is valid. All four elements must remain identical across every transfer: producer, carrier, consignee, and waste type. If any element changes, a new season ticket or individual WTN is required.
When can you use a season ticket?
You CAN use a season ticket when:
- Same producer, carrier, consignee every time
- Same non-hazardous EWC code every transfer
- Regular, predictable collection schedule
- Transfer period does not exceed 12 months
- Waste is not hazardous or containing POPs
You CANNOT use a season ticket when:
- Waste type or EWC code changes between transfers
- Different carrier vehicles require separate authorisation
- Transfer period would exceed 12 months
- Waste is classified as hazardous (marked *)
- Consignee site or permit changes mid-period
Required Legal Fields
WasteBolt validates all mandatory fields before allowing completion. Every field below is required by law — a missing or inaccurate field can result in a Duty of Care offence (unlimited fine on conviction).
Legal Fields — All Required by Duty of Care Regulations 1991
Form Overview — Parts A to E
The season ticket form mirrors the structure of a single WTN but includes Part E — the transfer period. All parts must be completed before you can collect e-signatures.
Season Ticket Form — Parts A to E
- Business name & address
- SIC code
- Contact name
- Telephone
- Carrier name
- Carrier licence no.
- Vehicle registration
- Contact email
- Site name & address
- Environmental permit no.
- RPS number (Scotland/NI)
- Contact details
- EWC code
- Waste description
- Container type & quantity
- Physical form & R/D code
- Start date
- End date (max 12 months)
- Legislative country
- Auto-expiry reminder
- Producer signs
- Carrier signs (email link)
- Consignee signs (email link)
- Audit trail locked
Step-by-Step Guide
Follow these steps in order. Steps 1 and 2 are one-time setup — once done, future season tickets take under 2 minutes.
Set your Legislative Country
Before creating any waste documentation in WasteBolt, confirm your legislative country in Profile Settings → Business Information. This controls the legal wording, permit field labels, and whether an RPS number is required on the consignee.
This is a one-time setting. Every document you create will inherit this country unless you override it. Get it right before you create your first season ticket.
Profile Settings → Business Information
Set this once in profile. Scotland and Northern Ireland require an RPS number on the consignee — it cannot be changed after the season ticket is completed.
Pre-populate your Pick Lists
Pick lists let you save your recurring parties (producers, carriers, consignees) and waste types so they can be selected in one click when filling the form. This is the single biggest time-saver for organisations with regular waste collections.
Go to Settings → Pick Lists before your first season ticket. Add your carrier's licence number, consignee's permit number, and your most-used EWC codes. Each future ticket will take under 2 minutes.
Pick Lists → Auto-fill Form Fields
Set up pick lists before you start — creating a season ticket drops from ~8 minutes to under 2.
Navigate to Season Tickets Hub
From the app sidebar, open Season Tickets Hub. You'll see your active tickets, upcoming expirations, and drafts at a glance. Click 'Create Season Ticket' to start a new one.
Navigation Path
Complete Part A — Waste Producer
Part A captures who is producing the waste. If you've set up your business profile, these fields auto-fill. You'll need: business name, full address, SIC code (Standard Industrial Classification), and a contact name and telephone number.
Your SIC code identifies your industry type. If unsure, search 'SIC code lookup UK' — the Environment Agency uses this for audit purposes.
Complete Part B — Waste Carrier
Part B captures the registered waste carrier who will physically collect and transport the waste. You need their carrier registration number (format: CBDU followed by 6 digits for registered carriers) and their vehicle registration if applicable.
Always verify your carrier holds a valid waste carrier registration before creating the season ticket. You can check at the Environment Agency's public register. Using an unregistered carrier is a criminal offence.
Complete Part C — Consignee / Receiving Site
Part C records the facility that will receive and manage the waste. You need the site name, full address, and their environmental permit number, waste management licence number, or registered exemption. For Scotland and Northern Ireland, an RPS number is also required.
Use pick lists to save your regular consignee sites. A single consignee entry stores their permit number so you never have to look it up again.
Complete Part D — Waste Description, EWC Code & R/D Code
Part D is the most critical section for legal compliance. You must provide an accurate non-hazardous EWC code, a plain-English waste description, container type, estimated quantity per transfer, physical form, and the intended recovery or disposal code.
Use WasteBolt's built-in EWC search — type the first few digits or keywords and the full code list auto-populates. Avoid guessing: incorrect EWC codes are the most common reason season tickets fail Environment Agency audits.
Season tickets are for non-hazardous waste only. Codes marked with an asterisk (*) are hazardous and require a separate consignment note — WasteBolt will flag these automatically.
Part D — EWC Code Lookup
Codes marked * are hazardous — season tickets cover non-hazardous only. WasteBolt will warn if you select a hazardous EWC code.
Set Part E — Transfer Period (Start & End Dates)
Part E defines the validity window for your season ticket. Set the start date as the first planned transfer and the end date as the last. WasteBolt auto-suggests today + 365 days but you can shorten this. The legal maximum is 12 months from the start date.
Do not back-date the start date to cover transfers that have already occurred — each transfer must take place within the valid period. If a collection happens outside the dates, a separate single WTN is required.
Part E — Transfer Period
Never exceed 12 months. The Duty of Care Regulations (1991) limit season tickets to one year. WasteBolt will block the end date if you try to exceed this.
Preview, Save Draft or Complete
At the bottom of the form you have three options. Preview lets you review the full formatted season ticket. Save Draft stores your progress. Complete locks the data and triggers e-signature emails to the carrier and consignee.
Always use Preview before completing — check EWC codes, permit numbers, and date ranges one final time. Once completed, the waste description and transfer period cannot be edited.
Bottom of Form — Choose Your Action
See the full formatted season ticket before saving. Check all parties and dates are correct.
Save progress and return later. Accessible from the Season Tickets Hub under "Drafts".
Locks form data, triggers e-signature emails to carrier and consignee.
Once you click Complete Note, the waste description and transfer period are locked and cannot be edited. Double-check EWC codes and dates before completing.
Collect E-Signatures & Download PDF
After completing, all three parties must sign. The producer signs immediately in-app. WasteBolt automatically emails signing links to the carrier and consignee — each only sees and signs their own section. Once all three sign, the season ticket is legally complete and a timestamped PDF is available to download.
Chase outstanding signatures from the Season Tickets Hub — you'll see a status indicator showing who has signed and who hasn't. You can resend the signing email directly from the hub.
E-Signature Flow — 3-Party Signing
Signs in-app immediately
Confirms waste description & transfer period
Receives email link → signs their section
Confirms collection, licence & vehicle details
Receives email link → signs their section
Confirms acceptance & permit compliance
Recovery & Disposal (R/D) Code Reference
The R/D code on Part D describes what will happen to the waste at the receiving site. Use the code provided by your consignee — they know their permitted operations. Common codes for non-hazardous construction and commercial waste:
| Code | Description |
|---|---|
| R1 | Use principally as fuel or other means to generate energy |
| R3 | Recycling / reclamation of organic substances |
| R4 | Recycling / reclamation of metals and metal compounds |
| R5 | Recycling / reclamation of other inorganic materials |
| R13 | Storage pending R1–R12 operations |
| D1 | Deposit into or on to land (landfill) |
| D9 | Physico-chemical treatment |
| D13 | Blending or mixing prior to D1–D12 |
Season Ticket vs Single WTN — When to Use Each
Not sure which document type applies? Use this comparison to decide before you start.
| Feature | Season Ticket | Single WTN |
|---|---|---|
| Covers | Multiple identical transfers | One individual transfer |
| Validity | Up to 12 months | Single collection event |
| Waste type | Non-hazardous only | Non-hazardous or hazardous |
| Parties | Must stay identical | Can vary each time |
| Quantity | Estimated per transfer | Exact quantity per load |
| Signatures | Once per ticket (3 parties) | Once per note (3 parties) |
| Best for | Regular, repetitive collections | One-off or varied loads |
| Audit trail | All transfers on one document | Separate document each time |
Preparing for Digital Waste Tracking (DWT) 2026
The UK Government's Mandatory Digital Waste Tracking system is rolling out in 2026. Season tickets created in WasteBolt today — with accurate EWC codes, party details, and e-signatures — will form the foundation of your DWT data trail. Businesses already using digital season tickets will have a significantly smoother DWT transition.